EYFE Policy 2018
Last year our government launched a welcome new scheme to offer working parents 30 hours free childcare. At Young Friends, we fully support this initiative and take pleasure in joining the scheme in the hope that it will make life easier for you, our valued families.
Young Friends Nursery and Nature School has created this policy to accommodate the 30-hour government initiative. The fee structure for all funding for 2,3 and 4-year-old spaces will also change to streamline and clarify all funded offers.
The government funds 30 hours of childcare per week for eligible families for 38 weeks of the year. This equates to 22.8 hours per week all year around. Young Friends will offer the 30 hours of childcare as a ‘stretched’ offer so will be offering 22.8 hours per week for every week of the year, producing clear equal invoices. All 3 and 4-year olds continue to be eligible for 15 hours per week for 38 weeks which equates to a maximum of 570 hours or 11.4 hours per week for an entire year. Those children eligible for ’30 hours’ can receive maximum of 1140 hours per year or 22.8 hours per week ‘extended entitlement’.
Brighton and Hove City Council (BHCC) must ensure that each child has their free entitlement no later than the beginning of the term following the meeting of eligibility. Providers will need to check original documentation e.g. birth certificate or passport to confirm that the child has reached eligible age on the initial registration for all free entitlements. We will retain and securely store digital copies of this documentation to aid with audits and fraud investigations.
Children can start EYFE from the term after their second (for eligible 2-year old’s) or 3rd (all children) birthday.
Initial and ongoing eligibility:
- To check eligibility for 2-year-old EYFE go to brighton-hove.gov.uk/twos – if eligible it will guide you through the process. You must show your confirmation letter to us which we will keep for our records. The start date stated on this letter will be the date you will start to get EYFE. Before full fees will apply.
- To check the eligibility criteria for 30 hours funding, parents should go to the FIS webpage ‘Childcare Funding Options and Eligibility’. If eligible parents should go to the government website ‘The Childcare Service’ to apply for and receive their 11-digit code will be provided. If a parent forgets to apply, the extended entitlement cannot be backdated and will be put on hold until the next term after the application has been made. However, your child will receive the universal ’15 hour’ entitlement until then. When the code has been received parents should give this to us in the office to do our end of the processing.
- When eligibility has been confirmed and the code and documentation have been provided, parents will be asked to sign a consent form for us, the nursery, called a ‘Parent Declaration Form’ to allow us to receive confirmation and notifications from BHCC about ongoing (or not) eligibility.
- When we have carried out our own structured checking system with BHCC you will be offered your 30-hour place.
- BHCC will conduct audits at 6 points each year to check ongoing eligibility and notify us if anything has changed. If someone falls out of eligibility there is a grace period of approximately 6 weeks. For information on falling out of eligibility and grace periods please see the Family Information Service (FIS) factsheet ‘All about 30 hours childcare’.
To start your claim; if you think you are eligible please follow the instructions above and present us with your 11-digit code as soon as you can.
Stand-alone (Funded only) Spaces:
There are a limited number of ‘stand-alone’ spaces available. Stand-alone funded sessions for eligible 2-year old’s and universal 15 hour funded 3 years old’s, will all start at 8am. Stand-alone hours (see details below) for 30 hour extended entitlement start at 7.30am. It is possible to start with fewer funded hours and build them up – however in such cases we cannot guarantee that the spaces to increase will be available when desired.
So, stand-alone hours for 30 hours can be taken between 7.30-12.00 every day to a maximum of 22.8 hours per week and stand-alone hours for 2-year old’s and universally funded 3 year old’s from 8.00-12.00 for 3 days to a maximum of 11.4 hours. These hours will include breakfast and morning snack as complimentary. If you have one of these spaces, it will be possible to opt in or out of the extras available and these will be charged at a half day rate of £6.25. Families who wish to enquire about stand-alone spaces should contact management regarding current availability and criteria.
Sessions including funded hours
The government rate that is paid to settings does not cover the many consumables/extras that we at Young Friends are proud to offer and that we believe makes our setting special. We have a simple ‘extras package’ of £12.50 per day (£6.25 per half day) that will be included in invoices for sessions which include some funded hours. Non-funded hours during these sessions will be charged at £6.00 per hour. Further information about monthly fees for sessions including funded and non-funded hours are available here https://youngfriends.co.uk
- Nappies and wipes
- Sports sessions
- Yoga sessions
- Language sessions
- Sun cream
- Trips out including transport. Please note that for some trips we will require an entrance or other fee to be paid separately but this is rare
- Nature Kids trips, resources, staffing, transport to and from
- Home cooked food – 5 meals per day – breakfast, am snack, lunch, pm snack and evening tea
- Nursey social events – summer BBQ and Christmas mulled wine mince pie and singing evening
- 100% first aided staff for increased safety
Fee Structure for sessions including funded hours
Fees for children eligible for two year funding or 3&4 year ’15 hours’ – maximum funded hours (11.4 hours per week) will be applied to your child’s sessions without restrictions, extras and hourly charges are as above, further details of monthly fees including funded hours are available here https://youngfriends.co.uk/15-hour-2-year-funding/
Fees for children eligible for 3&4 extended “30” hours – maximum funded hours (22.8 hours per week) will be applied to your child’s sessions without restrictions, extras and hourly charges are as above, further details of monthly fees including funded hours are available here https://youngfriends.co.uk/30-hour-funding/
NB: Fees for unfunded 0-3-year old’s will be charged the same throughout and these fees will include all services the nursery has to offer, (see above list). Further details of monthly fees are available here https://youngfriends.co.uk/regular-fees/
Registration Fees and Deposits:
Registration fees will not apply to stand-alone spaces, funded spaces for 2-year-old funded children or children in receipt of 30 hour extended entitlement. If deposits are already held they will be returned when your child leaves as stated in previous terms and conditions. Deposits will be £50 and refundable at the end of your child’s enrolment with us (or after your child has started receiving a ‘stand-alone’ space. A notice period of one month applies as with usual terms and conditions. If registration fees have been applied previously and you are now eligible we are sorry, but they are non-refundable.
Claiming through and attending different settings:
It is possible to claim funding through and attend two different settings. If this is the case, we will be claiming funding on your behalf on a term time only basis as according to the rules of the entitlement system. In these cases, we will do all we can to work with the other provider to ensure continuity of care and maximize development and well-being. We will give information on how we do this on an individual basis.
Change of attendance and prolonged absences:
Management must be notified of any changes to your child’s sessions. We require a months’ notice to increase or decrease your child’s sessions to notify the Local Authority of the changes to your child’s funding entitlement.
We are required to inform the Local Authority should those who are in receipt of funding do not attend for longer than a period of three weeks. Your child’s funding entitlement will not be withdrawn if there is a legitimate reason for your child’s absence.
Therefore, we have a policy and procedure around attendance. All nonattendance for medical reasons, medical appointments, holiday and all other absence will be recorded.
We take attendance seriously and appropriate action is taken when absence is a concern. We actively support you with attendance and will work with you to resolve any problems. If your child should be unable to attend our setting on their nominated day we would ask that you call us giving an explanation for our records, this includes absence for medical reasons. If we do not have an explanation of absence we will endeavour to contact you on the day and if necessary will call your emergency contacts. If we fail to make contact within 24 hours or 2 hours if a child is part of a child protection plan we will contact Front Door for Families.
Early Years Pupil Premium:
Early Years Pupil Premium is an additional sum of money paid to childcare providers for children of families in receipt of certain benefits and children who are looked after or have left the care of the local authority through adoption or special guardianship. This funding will be used to enhance the quality of their early years’ experience by improving the provision and facilities and resources, with the aim of impacting positively on your child’s progress and development.
All families will be asked to complete a ‘Parent declaration form’ if they are to receive 2-year funding or before their child’s third birthday. Part 3 of the form must be completed with parent/carers names, date of birth and national insurance number as part of the process to check EYPP eligibility.
Disability Living Allowance (SEND):
If your child is registered with SEND and you are entitled to Disability Living Allowance (DLA) you will also be required to complete part 4 of the ‘Parent declaration form’.
Three- and four-year old children who are in receipt of child Disability Living Allowance (DLA) and are receiving EYFE are eligible for the Disability Access Fund (DAF). DAF is paid to the child’s early years setting as a fixed annual rate of £615 per eligible child. If your child changes setting during the financial year the DAF will remain with the original setting. We work very closely with Brighton & Hove Inclusion Support Service (BHISS) to ensure that individual children’s needs are met.
English as an Additional Language (EAL):
If we believe your child may need extra support as English is an additional language we will contact a member of the Ethnic Minority Achievement Service (EMAS) to come into our setting to assess the needs of your child. We work closely with EMAS to ensure that your child’s needs are met.
This Policy was updated in July 2018